Regular Meeting
Republic Township Board
04-26-07
PRESENT: Adams, Hurst, Johnson, Mattila, Skogman
VISITORS: several area residents
1. Supervisor Johnson called the meeting to order at 7:00pm in the Township Hall.
2. Salute to Flag
3. Agenda was presented for approval with the addition of item 9-Q [Spring District Mtg].
Motion by Adams, seconded by Hurst, to approve the agenda as amended. CARRIED.
4. Minutes of the following meetings were presented for approval:
03-22-07 [bdgt] 03-22-07 [reg] 03-24-07 [public hear.] 03-29-07 [spec]
Motion by Mattila, seconded by Adams, to approve the minutes of the above listed meetings as presented. CARRIED.
5. Motion by Mattila, seconded by Adams, to pay the bills as presented. CARRIED.
6. PUBLIC COMMENT: length – 4.5 minutes
7. REPORTS:
a) Trustee Hurst- CCI has received letter regarding Wetlands Preserve.
b) Trustee Adams- attended & reported on County Landfill & Plann. Comm. meetings.
c) DPW- Kevin Trevillian [Coleman Eng] spoke of needed repairs to Lift Station #4; total estimated costs of repairs are $6,700.
Motion by Johnson, seconded by Adams, to authorize the repairs to the #4 Lift Station. CARRIED.
d) Ambulance- no report
e) Webpage- Fred Nannestad gave a report on the Township webpage.
1. UNFINISHED BUSINESS:
a) Stubblefield/Court Action- still trying to serve Mr. Stubblefield.
b) Dump Truck Purchase- search team has not gone out as of yet.
c) Land Sale- to Methodist Church; deed was signed & registered last Friday.
1. NEW BUSINESS:
a) Microsoft Office XP Professional- for assessing dept.; approx. cost of $220.
Motion by Skogman, seconded by Adams, to approve the purchase of Microsoft Office XP Professional for the assessing dept. CARRIED.
b) RES Building Fee Schedule- need to add a category to cover fundraisers, etc.
Motion by Adams, seconded by Mattila, to add the following amendment to the RES Building Rental Fee Schedule “ Charges may be waived under special circumstances at the discretion of the Township Board; User requesting special circumstances waiver of fee must submit a written request explaining circumstances to the Township Board”. CARRIED.
c) Road Commission Agreements-
Project Agreement
This agreement made the 26th day of April, 2007 between Republic Township (Township) and the Marquette County Road Commission (“Road Commission”).
The Michigan Department of Transportation (“MDOT) makes Enhancement Grants available to Act 51 Agencies. The Road Commission is an Act 51 agency. The Township is not.
The Road Commission has agreed to sponsor the Enhancement Grant for the Town Square Pavilion in the Township, contingent on the Township’s acceptance of the terms and conditions of this Project Agreement.
Now, therefore, the Road Commission and the Township agree as follows:
1) The Road Commission sponsor the Enhancement Grant for the following described work: Town Square/Pavilion.
2) If the Grant is secured, it will be necessary for all aspects of the work to be completed in accordance with Federal and MDOT rules and regulations, or the Road Commission, as the Act 51 Agency, might be liable for financial or other penalties.
3) The Township has retained an engineering firm to assure compliance with all Federal and MDOT rules regarding the grants.
4) Therefore, the Township agrees that it will defend, indemnify, and hold harmless the Road Commission, its officers, employees and agents, from any claims of the Federal Government, any agency of the Federal Government, or the MDOT, regarding any claims arising out of or relating to rules applicable to the Enhancement Grant program that arise out of or relate to the project described in Paragraph 1, above.
5) In addition to the indemnification referred to in paragraph (4) above, the Township agrees to reimburse the Road Commission for any costs or expenses incurred by the Road Commission in sponsoring or administering the Enhancement Grant.
Motion by Adams, seconded by Hurst, to approve the signing of the Project Agreement with the Road Commission. CARRIED.
Project/Material Agreement
1) This agreement made the _26th day of April, 2007 between REPUBLIC TOWNSHIP (“Township”) and the Marquette County Road Commission (“Road Commission.”)
2) The Township and the Road Commission desire to enter into an agreement relative to the funding and construction of certain projects within the Township.
3) The Township has sought and secured a Michigan Economic Development Corporation, Community Development Block Grant under the ICE program to fund their 80% share of the costs of the work described below.
4) The Road Commission is willing to fund 20% of the costs of the work, conditioned however, on Road Commission crews doing all necessary work for the project.
5) The Township and the Road Commission have completed field reviews and agreed upon the following scope of the work:
1. Reconstruction of 22 catch basins on the main streets in South Republic, that are caving in and cratering the road surface and subsurface, at a total cost of $68,185.00.
2. Repair of a culvert which is heaving out of the ground at the lowest draining point on 2d Street, making cross traffic difficult, at a total cost of $59,430.00.
3. Relocation and replacement of an obsolete and malfunctioning drainage system across Koeber Avenue (which currently goes under a garage), at a total cost of $59,430.00. This will involve a new storm sewer with a new outlet in a different location, along with 100 feet of pavement.
4. Curbing and drainage control to curb the erosion on the hills on 2d Street and Koeber Avenue, at a total cost of $78, 150.00. This will involve rebuilding the unaffected sections of Second Street and Third Avenue (Koeber Avenue) to accommodate projects (2) and (3) above.
6) Items 1, 2, 3 and 4 will hereafter be collectively referred to as “the work.”
7) Now, therefore, it is mutually stipulated and agreed between the TOWNSHIP and the ROAD COMMISSION as follows;
1. The Road Commission, utilizing its crews, will complete the work, during the summer/fall of 2007.
2. The Township will contribute 80% of the cost of the projects, from the CDBG ICE funds it has secured for that purpose.
3. The Road Commission agrees to contribute 20% of the cost of the project, from its Act 51 funds, contingent on the Road Commission being able to utilize its own labor, equipment, crews, and its own choice of suppliers for materials for the project.
4. The Township has retained UP Engineers & Architects to provide project administration services. The Township shall be solely responsible for all fees and/or expenses in such respect.
5. The work will be completed during the summer/fall of 2007.
Motion by Hurst, seconded by Adams, to approve the signing of the Project/Material Agreement with the Road Commission. CARRIED.
h) Cemetery Gatekeeper- 2 applications received.
Motion by Hurst, seconded by Adams, to hire Karin Venn as cemetery gatekeeper for 2007, at a rate of $1 per day. CARRIED, 4-yes, 1-no [Mattila].
i) EMT Equipment- “jump” kits needed for the 5 new EMT’s.
Motion by Mattila, seconded by Adams, to purchase 5 “jump” kits for the new EMT’s. CARRIED.
j) School Bus Stop Light-
Motion by Skogman, seconded by Mattila, to install a street light at 11811 River Road. CARRIED.
k) Garbage Billing Account Correction-
Motion by Mattila, seconded by Adams, to remove the property located at 17099 Silver Road from the garbage billing system with no reimbursement. CARRIED.
l) Appraisal Agreement- cost of appraisal by Swanson & Associates for the M-95 Mykkanen project is $825.00.
m) Road Name Change-
Motion by Adams, seconded by Mattila, to change “Birch Lake Road” to its original name of “Perch Lake Road”. CARRIED.
j) Keweenaw Scrap Metal- will do a Township-wide curbside pickup of scrap metal and tires the week of July 17th; further information is forthcoming; the Township’s annual Spring Cleanup will be scheduled as soon as road restrictions are lifted.
k) Township Inspection- tentatively scheduled for May 1st at 4pm.
l) National River Cleanup- scheduled for Saturday June 9th; workers to meet at the beach at 9am.
m) Summer Student Employee-
Motion by Mattila, seconded by Hurst, to post for the position of student summer employee, with applications due back by May 15th at 12 noon. CARRIED. The Board will hold a special meeting on May 15th at 5pm at which they will select the summer employee.
n) Community Calendar Ad- the Board will take out their annual ad for the calendar.
o) Mansfield Township- have received their annual agreement for $200 plus $200 per call.
p) Emergency Services Building Generator- to be obtained through a grant from Marquette County Emergency Management.
Motion by Adams, seconded by Hurst, to authorize Supervisor Johnson to sign the agreement for an Emergency Services Building generator if the generation system is approved. CARRIED.
q) Spring District Meeting-
Motion by Mattila, seconded by Adams, to allow interested Board members to attend the Spring District Meeting May 16th in Escanaba, with the Township paying the conference fees, mileage, and per diem to the Trustees. CARRIED.
10. PUBLIC COMMENT: length – 2 minutes
11. ADJOURNMENT: The meeting was declared adjourned at 8:20pm.
APPROVED: __________________________________
DATE : __________________________________
SIGNED : __________________________________
Election Commission Meeting
Republic Township
05-07-07
PRESENT: F. Mattila, V. Skogman
ABSENT: G. Johnson
1. Clerk Skogman called the meeting to order at 1:00pm in the Township Office.
2. PURPOSE OF MEETING: appoint election workers for the May 8, 2007 school election and set compensation for said workers.
Motion by Mattila, seconded by Skogman, to appoint the following residents as election workers for the May 8th election: CARRIED.
Margaret Lahtela Nancy Wenberg Carol Nicholas
Motion by Skogman, seconded by Mattila, to authorize compensation for the election workers at $11 per hour for the precinct captain and $10 per hour for the election workers. CARRIED.
Motion by Mattila, seconded by Skogman, to authorize the purchase of three election workers’ evening meal. CARRIED.
3. ADJOURNMENT: the meeting was declared adjourned at 1:02pm.
APPROVED: ___________________________
DATE : ___________________________
SIGNED : ___________________________
Special Meeting
Republic Township Board
05-15-07
PRESENT: Adams, Hurst, Johnson, Mattila, Skogman
VISITORS: R. Isaacson
1. Supervisor Johnson called the meeting to order at 1:30pm in the Township Hall.
2. PURPOSE OF MEETING: Hiring of summer student employee(s); other matters
that may come before the Board.
Board went into closed session at 1.32pm
Board came out of closed session at 1:48pm
Summer Student Employee(s)-
Motion by Mattila, seconded by Skogman, to hire Ryan Isaacson as a full-time summer employee. CARRIED.
Motion by Johnson, seconded by Adams, to hire Travis Mattson and Matt
Bengtson for the month of June as temporary help. CARRIED, 4-yes,
1-no [Skogman].
Motion by Skogman, seconded by Mattila, to hire Katie Tonge on a contingency basis, to fill in if any of the above hired students don’t work
out. CARRIED.
Tombstone Cleaning-
Motion by Mattila, seconded by Adams, to contract with Warren Munson to
clean the Firemen’s and Veteran’s cemetery memorial stones. CARRIED.
3. ADJOURNMENT: The meeting was declared adjourned at 2:15pm.
APPROVED: ________________________________
DATE : ________________________________
SIGNED : ________________________________
