Regular Meeting
Republic Township Board
January 2009...

Budget Workshops
General-Sewer-Water-Solid Waste
Republic Township
01-15-09

PRESENT: Hurst, Johnson, Koski, Mattila, Skogman
VISITORS: none

1. Supervisor Johnson called the meeting to order at 5:30pm in the Township Office.
2. PURPOSE OF MEETING: start work on fiscal year 2009-2010 budget.

General Fund
Motion by Johnson, 2nd by Mattila, to hire a full-time DPW employee, wages starting at $10 per hour plus increments based on educational qualifications; there will be a thirty day application period. CARRIED.

Motion by Skogman, 2nd by Johnson, to grant the 3 full-time DPW employees a cost-of-living raise of 4.4%. MOTION FAILED, 2 yes, 3 no [Hurst, Koski, Mattila]

General Fund workshop ended at 7:07pm.
Sewer Fund workshop started at 7:08pm

Much discussion regarding current sewer rates and overhead costs. No action taken.

Sewer Fund workshop ended at 7:20pm
Water Fund workshop started at 7:21pm

Discussion regarding water grant and current rates; no action taken.

Water Fund workshop ended at 7:26pm
Solid Waste Fund workshop started at 7:26pm.

Discussion regarding current rates and overhead costs.

Motion by Johnson, 2nd by Skogman, to raise the Transfer Station rates from $5.50 per 100# to $6.00 per 100#, to be effective as of April 1, 2009. CARRIED.

3. The meeting was declared adjourned at 7:36pm.

APPROVED: __________________________________

DATE : __________________________________

SIGNED : __________________________________

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Regular Meeting
Republic Township Board
January 22, 2009

PRESENT: Hurst, Johnson, Koski, Mattila, Skogman
VISITORS: T. Tuominen, B. DeGenaro, N. Currie

1. Supervisor Johnson called the meeting to order at 7:00pm in the Township Hall.

2. Salute to Flag

3. Motion by Mattila, 2nd by Hurst, to approve the agenda with the following additions: Carried.

8-F (cleaning contract) 9-H (budget amendments) 9-I(R-M meeting)

4. Motion by Hurst, 2nd by Koski, to approve the minutes of the 12-18-08 meeting as presented. CARRIED.

5. Motion by Hurst, 2nd by Mattila, to pay the bills in the amount of $97,061.82. CARRIED.

6. PUBLIC COMMENT: length – 2.5 minutes

7. REPORTS:

a) Trustee Koski- attended & reported on the Master Plan & Planning Commission meetings; Dan Mitchell is the new Chairman, Leslie Hurst is Vice-Chairperson, and Marie Serafin is Secretary.

b) Trustee Hurst/Heritage Trail- no report

c) Ambulance- Tabitha Skogman is the new Coordinator with Dave Finegan as Assistant Coordinator.

Motion by Johnson, 2nd by Mattila, to identify retired members of ambulance crew with ‘patch’ on their jackets signifying them as “Retired”. CARRIED.

d) Assessing-

Motion by Johnson, 2nd by Koski to send the BOR members to a school in Breiting Twp on Feb. 5th, at a cost of $20 per attendee. CARRIED.

e) Website- written report from Mr. Nannestad

f) DPW/Fuel Tank- no action

1. UNFINISHED BUSINESS:

a) Road Repair Grant- no action

b) Water Improvement Project- no action

c) Sewer Line Study-

d) Transfer Station Billing- no action

e) Office “leave hours”- no action

f) Cleaning Contract-

Motion by Koski, 2nd by Skogman, to authorize the signing of new contracts for Brandi Alto and Jodi Mattila. CARRIED.

9. NEW BUSINESS:

a) Delegation of Authority-

“The Supervisor of the Board is authorized to send to any meeting, or convention or function deemed important to the conduct of the Township business, those persons deemed necessary in numbers appropriate to the occasion. Said members shall travel by the mode of transportation most suited to the situation, and action taken by the Supervisor shall be subject later to review by the Township Board. It is expected that a written or oral report concerning participation in such activities will be submitted to the full Board by the designated participating delegate. Failure to report those activities to the Township Board will result in the loss of the privilege to represent the Board at such functions.”

Motion by Skogman, 2nd by Hurst, to reaffirm the Supervisor’s authority as listed above. CARRIED.

b) Ambulance Billing-

Motion by Hurst, 2nd by Koski, allowing Supervisor Johnson to take control of the Ambulance Billing situation, utilizing Brandi Alto and Jodi Mattila, along with Beth Ringuette’s help, to get everything rolling. CARRIED.

c) Pocket Calendars- Treasurer Mattila will order some plain ones.

 

d) Fishing Site Grant-

Motion by Johnson, 2nd by Hurst, to authorize Bill Sanders [UPEA] to work with the Planning Commission to obtain a grant for a fishing site [next fiscal year]. CARRIED.

e) Job Description/Posting- for new DPW employee.

“The employee’s duties shall include all maintenance and operations of township services, as directed by supervisory personnel; Posting period shall be from February 2nd through February 27th; job description and applications to be available in the Township Office.”

Motion by Mattila, 2nd by Koski, to accept the above listed wording for the new employee posting. CARRIED.

f) Crimmins Study Invoice-

Motion by Mattila, 2nd by Hurst, to send the bill back to Mr. Crimmins. CARRIED.

g) Propane Tank Agreement-

Motion by Hurst, 2nd by Koski, to sign the tank agreement with UP Propane. CARRIED.

h) Budget Amendments-

BUDGET AMENDMENTS – FOR JANUARY 22, 2009

 

Function
Account Number
Account Description
Amount

Increase Revenue Account - CREDIT
101-000-402 Current Rest.-Real 12,350
101-000-478 Variances 160
101-000-665 Interest 140
101-000-677 Reimb-Insurance 800
101-000-678 Reimb-Undesignated 2,450
Total= 15,900

Decrease Expenditure Account - CREDIT
101-101-710 Employee Insurance 370
101-101-880 Comm. Promotion 400
101-191-801 Elec.-Pro Services 640
101-258-801 Data Proc-Pro Services 1,000
101-265-970 Town Hall-Cap. Outlay 1,000
101-276-726 Cemetery-Main/Repair 500
101-410-801 Plann.Comm-Pro Services 620
101-895-945 Act.Nt Prov Elsw-Ins. 1,500
Total 6,030

Increase Expenditure Account- DEBIT
101-101-702 Twp Bd-Salary 400
101-101-708 Twp Bd-Soc.Sec Match 50
101-101-736 Twp Bd-Op. Exp. 50
101-101-900 Twp Bd-Print/Publ. 30
101-101-956 Twp Bd-Dues/Memb. 3,620
101-101-960 Twp Bd-Train/Educ. 1,530
101-276-801 Cemetery-Pro Serv. 1,975
101-191-702 Elections/Salary 370
101-191-736 Elections-Op. Exp. 230
101-191-860 Elections-Trav/Meals 20
101-191-900 Elections-Print/Publ. 120
101-265-736 Town Hall-Op Exp. 1,000
101-276-801 Cemetery-Pro.Serv. 170
101-336-726 Fire Dept.-Main/Repair 8,700
101-336-736 Fire Dept-Op Expenses 100
101-336-741 Fire Dept-Gasoline 200
101-336-860 Fire Dept-Travel/Meals 110
101-401-736 I.D. System-Op Exp. 30
101-410-702 Plann Comm-Salary 1,200
101-410-708 Plann Comm-Soc Sec 50
101-410-860 Plan Comm-Travel/Meals 200
101-441-732 DPW-Prot. Gear 40
101-441-851 DPW-Telephone 200
101-441-955 DPW-Misc 150
101-442-741 Vehicle’s-Gasoline 1,200
101-651-736 Ambulance-Op Expenses 1,000
101-651-741 Ambulance-Gasoline 500
101-651-960 Ambulance-Train/Educ 30
101-775-920 Youth Center-Pub. Util. 300
101-895-955 Act. Not Prov Elsw-Misc 330
Total= 21,930
Total Credits- 21,930
Total Debits- 21,930

Motion by Mattila, 2nd by Hurst, to approve the budget amendments as presented. CARRIED.

i) School Meeting Date(s)- school government class Wed. February 11th at 9:45am.

1. PUBLIC COMMENT: length – 17 minutes

2. ADJOURNMENT: the meeting was declared adjourned at 8:37pm.

 

APPROVED: _______________________________

DATE : _______________________________

SIGNED : _______________________________

Budget Workshops
Republic Township
02-10-09

PRESENT: Hurst, Johnson, Koski, Mattila, Skogman
VISITORS: Jim Brennan

1. Supervisor Johnson called the meeting to order at 5:35pm in the Township Office.

2. PURPOSE OF MEETING: continue work on fiscal year 2009-2010 budgets; and any other matter to come before the Board.

The board held a teleconference with Eric Waara [UPEA] regarding the Water Project.

March 4- joint meeting with the Planning Commission – 6:30pm
March 18 – Public Hearing – 6:30pm – TEIF

Motion by Hurst, 2nd by Johnson, to grant the 3 DPW workers a cost-or-living
Raise of 4.4%. CARRIED.

Motion by Johnson, 2nd by Mattila, to present the General Fund budget for fiscal
Year 2009-2010 at the March 26th Budget Hearing/6:00pm. CARRIED.

Adjourn General Fund workshop – 6:49pm

 

 

Convene Water Fund workshop – 6:50pm

Motion by Skogman, 2nd by Hurst to raise water rates to $35 per month
Starting March1st, 2009, and until new water meter system is operable.
CARRIED.

Adjourn Water Fund workshop – 7:06pm

Convene Sewer Fund workshop 7:08pm

Motion by Skogman, 2nd by Hurst, to raise sewer rates $1.50 per month
Starting April 1st, 2009, with said monies earmarked for Bond Debt Fund.
CARRIED.

Adjourn Sewer Fund workshop – 7:40pm.

 

APPROVED: ______________________________

DATE : ______________________________

SIGNED : ______________________________